When any technology quickly becomes mainstream and a regular part of our daily lives, usually there are some underlying root causes or reasons. The same can be said about the popularity of online fax services in the modern workplace. There are some basic reasons why Internet or online fax has become so popular.
First, perhaps one of the main underlying reasons has to do with the technology itself. Online fax services combines two of the most important tech advances in the modern era: computers and the Internet. This new way of faxing uses your computers and your web connection to send and receive all your faxes. This popular combination is very powerful once you consider what “computers” and the “Internet” have done for the workplace and for the world in general. Online faxing takes advantage of both of these technological advancements to give you or your company a much more convenient and a much more robust faxing system.
Second, mobility or our need to be mobile, is one of the most over-riding features of our modern lives. People simply want to be connected to their families, friends and their businesses no matter where they are. We have seen this need fulfilled by the introduction of cell phones, smart phones, netbooks, laptops, ipads… all keeping us completely wired and tuned in to all that matters to us. Internet fax services fits in neatly and is completely compatible with all these portable devices and our mobile lifestyles.
Third, another underlying reason why these web based fax services have become so popular, comes down to pure economics. In these unsettled and trying economic times, everyone is looking for ways to cut corners and save money, especially on business expenses which have to be paid each month. Online faxing is simply much more cheaper than conventional faxing. You don’t need to install or pay for an extra dedicated fax phone line since everything is done through your computers and your email system. This is also paperless faxing so you don’t need to buy any papers, inks and toners. You don’t even need to buy a traditional fax machine. All this makes online fax very cost-effective and less expensive to run than a conventional fax machine.
Fourth, another issue concerns competition and availability, using an online fax system means your business is open around the clock, 365 days of the year. You can receive your faxes at any time and from any location, as long as you’re connected to the web. If your company or business depends upon faxing to offer promotions, stay in contact with clients or to bring in sales… one can easily see why using an Internet fax service will make your company more competitive. In these uncertain times, having any advantage, no matter how small – does make a difference to your company’s bottom line.
Fifth, other reasons have to do with security and privacy. When using an Internet fax program you have much more security since your faxes can be encrypted when you send them. You also have secure online storage where only you can access them in your online account with your username and password. Your faxes can also be filled and stored on your own computer for easy private access. Only you can read your messages, unlike in the office setting, where anyone walking by can read a sensitive fax.
Lastly, when it is all said and done, perhaps one of the main reasons why online fax has become so popular simply has to do with convenience and ease-of-use. Internet fax is extremely easy to do, as simple as sending an email. It is also extremely convenient to use, you can send and receive your faxes from anywhere and at any time. This great convenience makes online fax an invaluable communication tool for the modern workplace and the modern workforce. For those employees working from home, it is ideal, for those working in the field such as construction workers, engineers, real estate agents and salespeople, it is ideal. For those operating any kind of business, big or small, online fax is ideal.
So are you or your company using an online fax service?
By Clker-Free-Vector-Images from Pixabay